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Regular and punctual school attendance is important. Students need to attend school regularly if they are to take full advantage of the educational opportunities available to them and Dubai Scholars Private School fully recognises its responsibilities to ensure students are in school and on time, therefore having access to learning for the maximum number of days and hours.
Our policy applies to all children registered at this school and this policy is made available to all stakeholders.
Children who are persistently late or absent soon fall behind with their learning and frequentlydevelop large gaps in their learning which will impact on their progress and their ability to meet age related learning expectations. A child whose attendance drops to 90% each year will, over their time at primary school, have missed two whole terms of learning.
Aims and Objectives
This attendance policy ensures that all staff in our school is fully aware of and clear about the actions necessary to promote good attendance.
Through this Policy we aim to:
- Improve students’ achievement by ensuring high levels of attendance and punctuality.
- Achieve 98% attendance for all children, apart from those with chronic health issues.
- Create an ethos in which good attendance and punctuality are recognised as the norm and seen to be
valued by the school.
- Raise awareness of parents, and students on the importance of uninterrupted attendance and punctuality at every stage of a child’s education.
- Work in partnership with students, parents and the staff so that all students realise their potential,unhindered by unnecessary absence.
- Establish a pattern of monitoring attendance and ensure consistency in dealing with regular absence.
- Recognise the key role of all staff, but especially class teachers, in promoting good attendance.
We maintain and promote good attendance and punctuality through:
- Giving 10% weightage to Attendance in our Reporting procedures.
- Raising awareness of attendance and punctuality issues among all staff, parents and students.
- Ensuring that parents have an understanding of the responsibility placed on them for making sure
their child attends regularly and punctually.
- Equipping children with the life skills needed to take responsibility for good school attendance and
punctuality appropriate to the child’s age and development.
- Developing and implementing procedures for identifying, reporting and reviewing cases of poor
attendance and persistent lateness.
- Supporting students who have been experiencing any difficulties at home or at school which are
preventing good attendance.
- Developing and implementing procedures to follow up non-attendance at school.
- An absence is classified as authorised when a child has been away from school for a legitimate
reason and the school has received notification from the parent.
- Only the school can make an absence authorised. Parents do not have this authority. Consequently
not all absences supported by parents will be classified as authorised.
Authorised Absence consists of:
- Medical leave only when a medical certificate is produced.
- Leave for Haj: 10 days
- Leave for bereavement (death in the immediate family)
- An absence is classified as unauthorised when a child is away from school without the permission of
- Therefore the absence is unauthorised if a child is away from school without good reason, even with
the support of a parent.
Our school will undertake to follow the following procedures to support good attendance:
- To maintain appropriate registration processes.
- To maintain appropriate attendance data.
- To communicate clearly the attendance procedures and expectations to all staff, parents and
- To have consistent and systematic daily records which give detail of any absence and lateness.
- To follow up absences and persistent lateness if parents have not communicated with the school.
- To inform parents what constitutes authorised and unauthorised absence.
- To strongly discourage unnecessary absence through holidays taken during term time.
- To work with parents to improve individual student’s attendance and punctuality
- To report attendance statistics to the KHDA as requested.
- All staff should be aware that they must raise any attendance or punctuality concerns to the Senior
Leadership Team for timely action to be taken.
All members of school staff have a responsibility for identifying trends in attendance and punctuality. The following includes a more specific list of the kinds of responsibilities which individuals might have.
Class teachers are responsible for:
- Keeping an overview of class and individual attendance looking particularly for either poor overall
attendance, variances in patterns of attendance and/ or unusual explanations for attendance offered
by children and their parents.
- Contacting parents of absent children (if a child has been absent for 3 days) where no contact has
- Informing the Senior Leadership Team where there are concerns and acting upon them.
- Monitoring follow-up once actions have been taken to correct attendance concerns.
- Emphasising with their class the importance of good attendance and promptness.
- Following up absences with immediate requests for explanation which should be noted in the
- Discussing attendance issues at Parent Teacher Meetings where necessary.
Staff in the School Office are responsible for:
- Collating and recording attendance information.
- Taking messages from parents regarding absence.
- Ensuring the column on Late Arrivals is completed in the school diaries.
- Sending out standard letters regarding attendance.
Parents are responsible for:
- Ensuring that their child attends school regularly and punctually unless prevented from doing so by
illness or attendance at a medical appointment.
- Contacting the school office on the first morning of absence.
- Informing the school in advance of any medical appointments in school time. For the absence to be
recorded as a medical absence we do require evidence from the doctor or hospital (Appointment email/ SMS)
- Making requests for authorised absence in term time, only if absolutely necessary as these are not
- Talking to the school as soon as possible about any child’s reluctance to come to school so that
problems can be quickly identified and dealt with.
The school day begins at 7:15 am for Years 1 to 12 and at 8:30 for the Foundation Stage and students
are expected to be in school on time.
Each class teacher has the responsibility for keeping an accurate record of attendance. Any pupil who is absent must be recorded at the beginning of the school day.
Once the gates are closed at 7:15 AM the only way to get into school is via the school office for students coming by their own transport. Any student who comes into school this way from 7:15 AM will be marked late in the attendance record. Records are kept of those students who are late.
Where there have been persistent incidents of lateness parents will receive information advising them of the concerns and the school will provide opportunities for parents to seek support and advice to address these issues.
Parents should contact the school on the first day of their child’s absence. When parents notify us of their child’s absence it is important that they provide us with details of the reason for their absence.
All absences are recorded as either authorised or unauthorised absences in the register. It is important that we receive accurate information from parents with reasons for the child’s absence.This information is used to determine whether the absence is authorised or unauthorised. The Headmistress has the responsibility to determine whether absences are authorised or unauthorised.